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Do You Talk Too Much When Conducting Business Meetings?

business meetings (1)

Have you ever conducted a business meeting and left the meeting feeling that you talked too much?  And you didn’t give anyone else a chance to speak?

Of course, some people are natural talkers. They will talk and talk without knowing when to stop. But monopolizing your business meetings, or any meeting at all, is not good.

Your purpose is not to give a speech at a business meeting but to encourage participation and feedback.  After all, it’s a meeting and not a ceremony.

Furthermore, people attend meetings to listen and to participate. They do not want to hear one person speaking all through the meeting because they will feel as if they are not part of the team and that their input is not valuable.

So, what will you do to make sure that you do not monopolize your meetings?

Obviously, less talking! But this is easier said than done. What happens if you talk less and no one wants to talk?

Don’t worry, these simple tips below will help you to stop monopolizing your meetings.

Know what you want to say

  • Prepare notes on what you want to talk about the night before. Just as how it is important to prepare for a speech it is also important to prepare for a meeting.
  • Time yourself, and make sure you stick to your time limit.
  • Jot down answers to some of the comments that you think may arise based on the discussion topic. You don’t have to comment on all the issues, so resist the urge to do so.

Have a Clear Agenda

  • When conducting a meeting have a clear agenda to guide you on the items that you will discuss.
  • After preparing your agenda, distribute it ahead of time. You can also drop in on some of the people whose input you need; especially those who are always quiet.  Ask them what they think about the topic and let them know that you are looking forward to their input.

Encourage Participation

  • Conduct a question and answer segment to help focus their thinking. But first, make your audience feel comfortable and at ease so that when the questions and answers segment comes around they will not hesitate to participate.

Use a Round Robin Format

  • If you really believe that you talk too much in meetings, use a round robin format. This way each participant in the meeting will get a chance to speak or to voice their opinion.
  • The round robin format is a more comfortable way to get people who are shy to speak up because some people do not like to be called out in a meeting.

Key takeaway:

  • Do not monopolize your business meetings. Give others a chance to speak. Yes, it can be a hard habit to break but with practice, you can improve.
  • Prepare yourself and make sure that you encourage participation.
  • Always make your meeting something that your team is happy to attend instead of dreading to attend.

Do you monopolize your meeting? Or have you ever attend a meeting and the person in charge talks too much?

Let us talk…

A Note to My Virtuous Friends

Are we trying to get into heaven by riding the coattails of those we shove?

Mitch Teemley

“To do good is noble. To tell others to do good is even nobler…and much less trouble.” ~Mark Twain

8a8d21f5d0288aee5008a8630f086eda_400x400Many of us who are writers andteachers hope, I suspect, to establish our own nobility by telling others how to behave.* Yet most of us are at least part-time purveyors of the sins we condemn, and spotty practitioners of the virtues we extol.

A. A. Milne, creator of Winnie the Pooh and real life daddy of Christopher Robin, was reportedly a cold and distant father. Beloved Victorian moralist Charles Dickens summarily dumped his wife of twenty years for a 17 year old actress.

Are we trying to get into heaven by riding the coattails of those we shove?

The Apostle Paul admonishes us to “be a model” to those we teach, “both in word and in deed, in love, faith, and purity.” “Live there,” he says, “be that person…so that…

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One Year Blogiverssary!

I’ve just congratulated Precious over at Thinkdigest on reaching the one year mark…..It’s your turn. When I see a blogger reached this far, it makes me feel good!

Thinkdigest

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Wow it’s ‘Thinkdigest’ very first anniversary! I can not believe that thinkdigest is one year old today! I am so excited about how far thinkdigest has come and where it will be going in the future.

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Book Cover Reveal — Watching the Daisies

Here it is – my book cover! It will launch on Monday 14th November on Amazon Kindle. I am holding a Book Launch Celebration Party on Saturday 12th November from 12 noon GMT to celebrate. The first 10 people to re-blog Saturday’s ” Book Launch Celebration Party”post will receive a free e formatted copy of […]

via Book Cover Reveal — Watching the Daisies

Acceptance

Source of Inspiration

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Love—the ability
to accept another
just as he is.

Acceptance, key to serenity
C ompassion makes acceptance possible
C aring includes sharing
E ach person is part of the whole
P unish not with your silence
T hankfulness makes love grow
A ccept differences
N othing is more important than love
C herish all our Creator has made
Each one needs and deserves our love

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Who Is The Creator Of Our Problems?

to live a creative life, we must lose our fear of being wrong. (1)

Would you believe me if I tell you that we are the creator of our own problems?

It is not our families, it is not our friends, and it’s not external forces that create our problems. We are the creator of our own problems.

How Do We Create Our Own Problems?

We create our own problems by turning the little things in life that can be solved easily into worries and struggles.

I remember once I had difficulty paying my car loan and I thought the world would end. I worried myself to the extent that I couldn’t sleep and I became aggravated and miserable simple because I didn’t know how to find a solution. Continue reading Who Is The Creator Of Our Problems?