Category Archives: Effective Communication

Do You Talk Too Much When Conducting Business Meetings?

business meetings (1)

Have you ever conducted a business meeting and left the meeting feeling that you talked too much?  And you didn’t give anyone else a chance to speak?

Of course, some people are natural talkers. They will talk and talk without knowing when to stop. But monopolizing your business meetings, or any meeting at all, is not good.

Your purpose is not to give a speech at a business meeting but to encourage participation and feedback.  After all, it’s a meeting and not a ceremony.

Furthermore, people attend meetings to listen and to participate. They do not want to hear one person speaking all through the meeting because they will feel as if they are not part of the team and that their input is not valuable.

So, what will you do to make sure that you do not monopolize your meetings?

Obviously, less talking! But this is easier said than done. What happens if you talk less and no one wants to talk?

Don’t worry, these simple tips below will help you to stop monopolizing your meetings.

Know what you want to say

  • Prepare notes on what you want to talk about the night before. Just as how it is important to prepare for a speech it is also important to prepare for a meeting.
  • Time yourself, and make sure you stick to your time limit.
  • Jot down answers to some of the comments that you think may arise based on the discussion topic. You don’t have to comment on all the issues, so resist the urge to do so.

Have a Clear Agenda

  • When conducting a meeting have a clear agenda to guide you on the items that you will discuss.
  • After preparing your agenda, distribute it ahead of time. You can also drop in on some of the people whose input you need; especially those who are always quiet.  Ask them what they think about the topic and let them know that you are looking forward to their input.

Encourage Participation

  • Conduct a question and answer segment to help focus their thinking. But first, make your audience feel comfortable and at ease so that when the questions and answers segment comes around they will not hesitate to participate.

Use a Round Robin Format

  • If you really believe that you talk too much in meetings, use a round robin format. This way each participant in the meeting will get a chance to speak or to voice their opinion.
  • The round robin format is a more comfortable way to get people who are shy to speak up because some people do not like to be called out in a meeting.

Key takeaway:

  • Do not monopolize your business meetings. Give others a chance to speak. Yes, it can be a hard habit to break but with practice, you can improve.
  • Prepare yourself and make sure that you encourage participation.
  • Always make your meeting something that your team is happy to attend instead of dreading to attend.

Do you monopolize your meeting? Or have you ever attend a meeting and the person in charge talks too much?

Let us talk…

Stop Searching For What Was Not Said

Disagreement quote

Some people are not very good at expressing themselves.

Is it because they do not understand that expressing themselves is about the other person and not them?

Some of them really do not care how their messages might affect others and because they are so self-centered they do not pay attention to the words that spring forth from their lips. They just do not care.

But what they fail to understand is that the moment they stop caring about other people’s feelings is the moment they stop trying to express themselves in an amicable way. Sometimes too, it is so hard to believe that their messages are sincere because it seems more of a criticism rather than sincerity. Continue reading Stop Searching For What Was Not Said

6 Simple Strategies that Will Improve Your Listening Skills

Show respect to others by listening

Your listening skills will be greatly improved if you try these 6 simple strategies. Continue reading 6 Simple Strategies that Will Improve Your Listening Skills

6 Bad Listening Habits That Can Prevent You from Listening Effectively

Faking Attention

Six Bad Listening Habits

1.  Becoming Distracted

We are all guilty of this and usually it is one or more of the following that usually distract us:

  • mental – allowing our minds to drift us away
  • physical – feeling of pain, hunger, etc.,
  • visual – something or someone you see that is of interest
  • auditory – a distant music, a siren,  voices, etc.,

Continue reading 6 Bad Listening Habits That Can Prevent You from Listening Effectively